Borrowing Library Materials

PPD-0701

This document presents the policies that govern borrowing materials from the William J. Hargis, Jr. Library and describes the various associated procedures.

Persons borrowing library materials must have a current, valid William & Mary (W&M) ID card.

Items that can be borrowed: Books, serials with a green card in the back, VIMS/SMS theses, dissertations, and other publications can be borrowed for the periods listed below. Superseded editions of maps and charts are available only to VIMS faculty, students and staff.

Non-circulating Items: Reserve materials, reference materials, current and bound journals, microforms and microfilms and special collections.

Table contains a summary or borrowing privileges of faculty, staff and students.
Item	VIMS Students	VIMS Faculty	VIMS Staff	W&M Students	W&M Faculty	W&M Staff
Books	365 Days 1 Renewal	365 Days 1 Renewal	365 Days 1 Renewal	30 Days 1 Renewal	365 Days 1 Renewal	30 Days 1 Renewal
Theses & Dissertations	365 Days 1 Renewal	365 Days 1 Renewal	365 Days 1 Renewal	30 Days 1 Renewal	365 Days 1 Renewal	30 Days 1 Renewal
Maps & Charts	7 Days 3 Renewals	7 Days 3 Renewals	7 Days 3 Renewals	In Library Use Only	In Library Use Only	In Library Use Only
CDs, Videos, Software	7 Days 1 Renewal	7 Days 1 Renewal	7 Days 1 Renewal	7 Days 1 Renewal	7 Days 1 Renewal	7 Days 1 Renewal
Microfilm/forms	In Library Use Only	In Library Use Only	In Library Use Only	In Library Use Only	In Library Use Only	In Library Use Only
Print Journals	In Library Use Only	In Library Use Only	In Library Use Only	In Library Use Only	In Library Use Only	In Library Use Only

Renewals may be made on line. See the Hargis Library website.

All materials are subject to recall. Reminders on due dates and recall notices will be sent to the W&M email account of the borrower. If this account is not monitored regularly, mail should be forwarded to an account that is actively read.

Students, faculty, and staff from the Williamsburg campus should note the Hargis Library loan and renewal options, which may differ from those at the Swem Library, as well as the policy for materials that are not returned on time or are lost or damaged.

Fines are not assessed for overdue materials, however items that are loaned for periods of 365 days and are not returned or renewed (if permitted), within 30 days past the due date will be declared lost.

Materials that are loaned for periods of 7 or 30 days and are not returned or renewed (if permitted) within 10 days of the due date, will be declared lost.

Lost Materials:

The borrower of a lost item will be blocked from further borrowing until the loss is corrected and will be charged the replacement cost, plus a processing fee of $25 per item. The processing fee is non-refundable even if the item is located and returned at a later date.

If the borrower lends a loaned item to another person, the original borrower is responsible for ensuring the return of the item by the due date and is responsible for damage and replacement costs or charges that may incur.

Damaged Materials:

Borrowers will be responsible for the costs to repair damaged materials. Items that are not repairable will be considered as lost and subject to fees as described under Lost Materials. All damaged material remain the property of the Library.

Borrowing Materials from Williamsburg Campus Libraries:

VIMS faculty, staff and students are able to borrow materials from Williamsburg campus libraries by going directly to the library, or by using the Request function in the catalog database. Sign into the database (upper right corner), locate the item you want and select the Find or Request tab, and fill in the form. The requested item will be sent to Hargis Library and you will be notified when it is available for pick up.

Materials borrowed from other campus libraries are subject to the loan rules and policies of those libraries which may differ from those of Hargis Library; links to this information are provided on the Borrowing Policies page of the Hargis Library’s website. It is the responsibility of the borrower to be aware of any differences. Items borrowed from other W&M libraries may be returned directly to the lending library or to Hargis Library.

Individuals can review the materials checked out to them by going to the Hargis Library website, selecting the Renew link, signing in and then selecting the “My Account” link.