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Physical Safeguards for Information Technology Assets

PPD-0381

The following facilities operated by VIMS Information Technology and Networking Services (ITNS) will be locked at all times.  Card and key access is limited to those requiring access, with a record of VIMS personnel with card access in the CBORD TribeCard system, and a list of those holding keys maintained by VIMS Department of Facilities Management under the campus wide physical security system. 

  • Main Data Center and NOC (Network Operations Center, Davis Hall, Room 110)
  • Auxiliary Data Center and NOC (Watermen’s Hall, Room 215)
  • PBX Room (Watermen’s Hall, Room 261S)
  • Network and phone wiring closets, where practical.

Contractors needing access to these spaces will be accompanied by appropriate ITNS staff. 

Auxiliary Power

Areas 1-3 above are served by the emergency power grid in Watermen’s Hall, which consists of UPS and generator power.  These systems are capable of withstanding a 48 hour power outage.

Network wiring and telephone closets will be placed on the emergency power grid in buildings where such a system allows. 

Asset Management

All Information Technology assets are tagged and recorded in the W&M Asset Inventory  System maintain by the W&M Fixed Assets Management Office in accordance with established College policy, https://www.wm.edu/offices/financialoperations/propertycontrol/index.php.

Items that are active on the VIMS Network (i.e. assigned IP addresses) are an exception to the policy in that they are tagged and tracked by VIMS ITNS regardless of dollar value.