Skip to main content

Technology Classroom Reservation Procedure

PPD-0606

BACKGROUND: The Technology Classroom was redesigned and upgraded during summer 2014. Formerly known as the “student lab” or “user’s room,” Watermen’s Hall 204 now supports “next generation” instruction in courses that require advanced computing, simulation, GIS, modeling and statistics for the graduate and undergraduate degree programs.

To meet the needs of the wider Virginia Institute of Marine Science (VIMS) community, computers located in Hargis Library are available for all users who need to access email or the internet. Additional software packages installed on these computers provide access to the most commonly used as well as some advanced software packages. In addition, laptops with advanced software are available to VIMS users through Hargis Library (daily use only) and Information Technology and Network Services (ITNS) via the Events Management System( EMS). Two new group study/conference rooms in the library, equipped with projection screens and wireless systems that allow for screen-sharing, are also available to VIMS users and may be scheduled through the EMS.

Regularly scheduled classes will have card swipe access to the Technology Classroom. VIMS faculty, staff or students who wish to use the Technology Classroom outside of regularly scheduled School of Marine Science (SMS) classes, such as for a workshop or to host an education program, should make a request through the Office for Academic Affairs following the guidelines below. Given the nature of the facility, we are unable to accommodate groups that are not hosted by VIMS-sponsored personnel.

GUIDELINES:

  1. Graduate and Undergraduate Classes – Scheduling for SMS graduate and W&M undergraduate courses in the Technology Classroom is done by the VIMS Registrar. Once department chairs have provided the Registrar with a list of courses for the semester and faculty are notified, individual faculty should make requests to use the Technology Classroom for a course and for lab sessions directly to the Registrar. The Registrar will provide course rosters to ITNS two weeks before classes begin. Additional sessions for course assignments or lab sessions may be reserved by contacting the VIMS Registrar (x7106) or Graduate Program Administrative Assistant (x7105).
  2. Internal VIMS Programs – Requests for use of the room by VIMS personnel should be submitted to the Office of Academic Studies no later than two (2) weeks before the program start date using the Technology Classroom Request Form located on the VIMS Forms page. Once ITNS and Academic Studies have approved the reservation, the Graduate Program Business Manager will make the reservation and send confirmation within 48 hours of receipt of the request. When submitting a request, a potential user will be required to identify VIMS personnel who will supervise external users. Please recognize that the user group assumes liability for any damage to hardware, software or other equipment in the classroom.