The Office of Sponsored Programs Team
VIMS' Office of Sponsored Programs (printable team) is committed to supporting faculty and staff in managing their research programs:
Leadership
Responsible for all pre-award activities including proposal submission, compliance, and award actions.
List of Responsibilities
- Search and disseminate funding opportunities/program announcements
- Provide proposal preparation advice and assistance including budget development
- Institutional review and approval of final proposal package
- Prepare sponsor required proposal forms
- Submission of proposal package through various Federal and non-federal agency systems
- Log and update proposal information in Cayuse
- Review and negotiate awards
- Confirm that regulatory compliance requirements have been met
- Prepare and issue subaward agreements
- Log award information in Cayuse and distribute award notification
- File management
- Provide guidance to PIs throughout the award period
- Review, approve and submit award action requests to sponsor
- Manage non-financial award actions (e.x. NCE, PI Changes, etc.)
- Review award amendments, update Cayuse and distribute award notification modification
- Oversight of technical or progress report submissions
- Subrecipient Risk Assessment Monitoring
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Administrator Team by Section/Center
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Responsible for all post-award activities such as account setup, invoicing, financial reporting, and award closeout.
List of Responsibilities
- Award Setup (Banner grant/index creation; Load budgets, File management)
- Review and approve/deny all project expenses (i.e. salaries, travel, supplies, equipment, tuition, service centers)
- Cost transfer approvals
- Review and forward subaward invoices to PI for approval
- Monthly account reconciliation
- Subrecipient monitoring
- Review, distribute and track PI quarterly expenditure certifications
- Prepare and submit invoices and drawdowns
- Monitor and pursue collections of overdue payments
- Prepare and submit financial reports
- Audit Management
- Closeout awards
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Financial Team by Section/Center
Leadership &
Virginia Sea Grant
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Christie Foreman, Senior Administrator
804-684-7026
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Ecosystem Health
CCRM
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Alyssa Shackleford, Accountant
804-684-7042
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Coastal & Ocean Processes
CBNERR - VA
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Anna Olshanska, Accountant
804-684-7024
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Natural Resources
ABC
MAP
Eastern Shore Lab
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Katy Hertzog, Accountant
804-684-7020 |
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Logistics
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Sponsored Programs Specialist
Benita Debreaux
804-684-7029
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Sponsored Programs Intern
Jack Hatch
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