Campus Services, Human Resources & General Support

Boats - How to Schedule, Get Training and More

Quick links: Marine Operations; Reserve a research vessel; Vessel rates

The Institute maintains and operates a fleet of research vessels for use by faculty, staff and students.  The fleet includes more than 30 small boats and several larger vessels staffed with dedicated crews.  Small boats are reserved on a first-come, first-served basis and an index is required for charges. Rates are available on the website.  Training is required before you may use a VIMS research vessel. For additional information:

• Reserve a research vessel (Event Management System, external)
• Vessels Operation, Training and Safety Policy (scroll down at linked page)

For information on how to schedule a large research vessel and general information on Marine Operations at VIMS, visit Marine Operations.

Campus Safety & Security

Quick Link: Health, Safety & Emergency Preparedness at VIMS

In case of Emergency call 9-911 from a VIMS landline phone, or 911 from a mobile phone.

VIMS Security: available 24/7; call (804) 684-7300; after hours and weekends you may also call (804) 694-7300

HAZMAT: call Eric Fidler, Safety & Security Manager, Office of Safety & Environmental Programs.
Office: (804) 684-7322; Cell: (804) 625-2780.

Please visit the Health, Safety & Emergency Preparedness section of the portal for a deeper dive on campus safety and security at VIMS.

Diving

The VIMS Scientific Diving Program supports VIMS research programs.  As a member of the American Academy of Underwater Sciences, we follow AAUS Standards to safely conduct scientific diving operations.

For more information contact the VIMS Diving Safety Officer, Paul Richardson x 7058, in Marine Operations. 

Eastern Shore Laboratory

Quick link: ESL website

The Eastern Shore Laboratory (ESL) serves as both a field station in support of research and teaching and as a site for resident research in coastal ecology and aquaculture. By virtue of its access to unique coastal habitats, excellent water quality, and an extensive seawater laboratory, the ESL affords educational and research opportunities not available elsewhere within the region.  

For any questions about the ESL, contact the ESL Director, Dick Snyder, (757) 787-5834

Environmental Health & Safety

Quick links: Office of Safety and Environmental Programs (OS&EP); Occupational Safety and Health Plan; Health, Safety & Emergency Preparedness at VIMS

The VIMS Office of Safety and Environmental Programs (OS&EP) provides safety training to all new employees as part of VIMS orientation.  Supervisors must ensure that all new or reassigned personnel are instructed in safe methods of performing particular tasks prior to starting and during the early stages of each new job.  Supervisors should be familiar with VIMS' Occupational Safety and Health Plan and other relevant guidance documents.  The Health, Safety & Emergency Preparedness section of the portal provides additional details.

Getting Connected - IT Security, Account Access, E-mail, Phone and Network

Quick links: ITNS User Guides; login for VIMS webmail; ITNS Help Request

IT Security - We're all in this together. You can help protect the VIMS computing environment by following policies and guidelines. (see also International Travel, below)

Account Access - Your VIMS userid will provide access to VIMS email, printers, network services and more.  

VIMS Network - Learn how to connect on- and off-campus.

Computer Access, Setup & Usage - System requirements, purchases and installations

VIMS email - accessed on the web at https://outlook.office365.com or through Outlook on your desktop or laptop.  Microsoft Outlook and Webmail/Outlook Exchange allow users to easily share calendars and schedule meetings. There's more VIMS email information on the ITNS website. Don't forget to activate your W&M email account and then create a rule to redirect your W&M email to your VIMS email mailbox. The rule should redirect all messages then delete the message from the William & Mary mailbox. The redirect feature maintains the original sender information allowing replies to those email messages.

The vims-business email address provides a mechanism for contacting everyone at VIMS with important announcements related to VIMS operations and business.  The vims-misc list is used for more casual announcements of upcoming events, lost-and-found items, items for sale, etc., that are not related to the business of the VIMS community.  You may opt-out of the vims-misc list by submitting an ITNS Help Request.  

For full guidelines on the use of VIMS group email addresses, see VIMS PPD 0303.  Use of either group address for commercial or partisan political purposes, such as circulating advertising for products or for political candidates, is not allowed. Please also consider the broad range of backgrounds and experiences in our community, and VIMS’ goal to welcome, support, engage and celebrate this diversity when posting messages.

Phones - VIMS uses a voice-over-ip landline telephone system called Avaya IP Office.  For details on available services, contact Will Benton, Telecommunications Specialist, at x7085.

Telephone/Handset reference guides are available, here.

For move, add, and change requests, submit an ITNS Help Request.   

Phone Use Policy - VIMS landline telephones may be used for local calls, with long-distance service limited to business-related calls. To obtain an outside line, dial 9 and then dial the number you are calling. The landline communications system is programmed to allow identification of the 911 emergency location of a caller. Do not move a landline phone to a new office or workspace as this may pose a threat to a caller’s safety in case of emergency. 

VIMS' Information and Technology Services (ITNS) provides additional information, resources and support.

Guests - Gloucester Point Campus

Quick link: Directions to Gloucester Point campus

Visitor parking information and parking permits: contact Judy Polentz x7102, Office of the Dean & Director

Campus visitors need to first check in first with Judy Polentz in Watermen's Hall to obtain a parking permit and sign the guest book before proceeding to other buildings

Street addresses are available to direct visitors to individual buildings on VIMS' Gloucester Point and Wachapreague campuses, but these numbers are NOT to be used for mailing or shipping addresses. 

On-campus housing in Gloucester Point - Abrahamson House

Reservations for Abrahamson House are made using W&M's Event Management System (EMS). Visit William & Mary's How To's in EMS for information on how to login using your W&M login credentials and basic navigation tips. 

This handy, easy set of instructions (pdf) will help you make the reservation correctly. 

For any questions and support on the VIMS campus, contact Jade Sevelow-Lee x7784.

Human Resources - From Hiring to Retiring

Quick links: VIMS Human Resources (intranet); W&M (external) links: W&M Human Resources; For Managers & Supervisors; New Employees; Current Employees; Planning for retirement: Retirees; Steps to retirement: Former Employees

VIMS HR support: staffing@vims.edu

Support on the VIMS Campus
The VIMS Staffing Administrative Coordinator can address general questions and help with actions such as PAFs, I9 verifications and hiring proposals.  Visit VIMS Human Resources (intranet) for the details.  Gretchen Arndt, the Staffing Administrative Coordinator, can be reached at staffing@vims.edu.  

Faculty and postdoc hiring is handled by the Office of the Dean & Director.  Contact the VIMS Assistant Director for Administration, Sally Brooks, for further details.

For HR advice and counsel on policy & procedure, non-routine or complex HR questions, performance management, workforce planning, career paths & employee development, talent acquisition strategies, employee retention, class & comp strategies, organizational development, and process improvement, contact our Senior Human Resources Consultant Tia Lunsford (email).

For urgent HR issues, contact the VIMS Assistant Director for Administration, Sally Brooks.

University Human Resources
William & Mary Human Resources provides support in areas of hiring and recruitment, benefits administration, compensation and performance management, staff development and training, employee relations and retirement processes.  For information, use the quick links above to access online resources.  For questions about benefits, retirement, leave/medical, employment verification, and other general HR transactions, contact W&M Human Resources.

ID Cards - Tribe Card (primary) and VIMS ID Card (secondary)

Quick link: Tribe Card Services (W&M)

W&M Tribe Card

The W&M Tribe Card serves is the official form of identification for all W&M faculty and staff. It can be programmed at VIMS to allow access to buildings on the VIMS campus.  You also need it to access W&M campus recreational facilities. The Tribe Card and associated ID number (93#) is non-transferable and may only be used by the person to whom it was issued.

VIMS ID Card (secondary)

The purpose of the secondary VIMS ID Card is to provide VIMS ID for:

• VIMS personnel while they are working in the field
• Travel, if required to get the government rate at hotels, rental car agencies, etc.
• Official business

This card does NOT replace your W&M ID. The card does NOT have the magnetic strip that provides building key access.  The card is not required. Only personnel who might need them in the above circumstances should request one. There is no charge for the card. 

To request a card, email Susan Stein (sstein@vims.edu, x7012), VIMS Publications Center and Print Shop,   with the following:

• Name, as you want it to appear on the card
• W&M ID (930#) Number
• Photograph – please review the photo requirements (pdf)
• Optional: Your Pronouns. If you’d like them on your card, include them in your email.

Insurance Claims

Quick link: VIMS Risk Manager

The Risk Manager in the Office of  Finance administers the risk management programs of VIMS other than automobile insurance and Workers' Compensation. This includes handling of insurance claims associated with covered research equipment.

Immediately call the Risk Manager, Carol Tomlinson x7014, to report any loss or occurrence that could require insurance coverage. If you are unsure about the applicability of the insurance coverage, call the Risk Manager for assistance.

Additional information related to insurance and risk management is available in the Health, Safety & Emergency Preparedness section.

International Students & Scholars (incl. Postdocs) Support

Quick links (W&M, external): New International Students & Scholars; ISSP Staff; Emergency Support Information

The W&M Reves Center's Office of International Students, Scholars & Programs serves William & Mary's thriving community of international students, scholars, postdocs, faculty, staff and their families.

The New International Students & Scholars website provides information and resources for new international students, scholars and their families.

They also maintain a number of listservs for the W&M international community.

The Reves Center has emergency support available to international students, scholars, exchange visitors, postdocs, faculty, staff and their families 24 hours a day, 365 days a year! details...

International Travel

Quick links (W&M, external): W&M International Travel Policy; W&M IT Security Guidelines for Travelers; W&M Export Control 

Faculty, staff and students planning international travel should be familiar with and adhere to W&M's International Travel Policy. For example, if you are teaching a course that involves travel to another country, enrolled students are required to purchase international travel insurance from the university's vendor.  When traveling internationally, you should be especially mindful of IT security and you are required to adhere to Export Control regulations (see below).

Travel approval by W&M's International Travel Review Committee (ITRC) is mandatory when a travel request involves a country on the university's advisory list. And, if you are taking with you any equipment (such as a laptop computer) or information (including collaboration or training with foreign nationals), or working with a country subject to a U.S. trade embargo, you should contact the International Travel and Security Manager at the Reves Center to seek clarity with regard to compliance with U.S. laws concerning export control. A full list can be found on the U.S. Department of State’s website. Further details available here...

For additional information and support contact Nick Vasquez, International Travel and Security Manager (Chair)

From W&M IT: International travelers should limit the amount of sensitive information that is stored on or accessible to any mobile device taken on the trip, and travelers should avoid contact with the William & Mary (and VIMS) network in general, specifically when traveling to high risk countries more...

Export Control:
Quick link (W&M, external): W&M Export Control

Although most typical academic research activities are not subject to U.S. export control regulations, there are certain conditions under which the export of a technology (including technical data and know-how) either is prohibited or requires a license.

Most W&M, including VIMS, research is considered Fundamental Research and is therefore excluded from export control laws. Fundamental Research is defined in National Security Division Directive 189 as follows:  "Fundamental research means basic and applied research in science and engineering, the results of which ordinarily are published and shared broadly within the scientific community, as distinguished from proprietary research and from industrial development, design, production, and product utilization, the results of which ordinarily are restricted for proprietary or national security reasons."

Please visit W&M Export Control for important details and contact VIMS Office of Sponsored Programs for information and support on the VIMS campus.

Keys and Access Cards for Campus Buildings

Quick link: VIMS Key Request Form 

Requests for keys and building access via your W&M id card are made by filling out a VIMS Key Request Form on DocuSign. Requests must be approved by your section head prior to submitting the request. The General Key provides access to most campus buildings.  The Watermen’s Hall key provides access to the Library after hours and on weekends.  Physical metal keys are available if you need to access the VIMS Pier or Boat Basin after hours or on the weekend. Buildings currently accessed by card are: Andrews Hall, Clayton House, Chesapeake Bay Hall, Seawater Research Laboratory.  

Once you have a programmed id card and keys, please keep them safe and use them appropriately.  In particular, do not leave doors unlocked or prop open building and property access points after hours or on the weekend.  

Library

Quick links: Hargis Library @ VIMS; William & Mary Libraries; Research Support

Hargis Library, a part of the William & Mary Libraries group, supports the diverse information needs of faculty, research scientists, and students at the Institute by providing a rich array of electronic and print collections in the biological, ecological, oceanographic and physical sciences.  

Visit the portal section on Research Support to learn more about supports and services available through William & Mary Libraries.

The library is open to VIMS/WM faculty, staff and students Monday to Friday 8 am to 6 pm. Evenings and weekend access is limited to those who have authorized access to Watermen's Hall. The library is located on the ground floor of Watermen's Hall, facing the York River estuary.

A self-checkout station is available on the far right side of the circulation desk.

Materials on reserve for courses are all shelved on the long half-bookcase on the far side of the library, facing the windows. If you are having trouble locating an item that should be on the reserve shelf, please contact krmccallister@wm.edu.

You can make purchase requests through the W&M Libraries form:

https://libraries.wm.edu/forms/suggestions-purchase

or by contacting krmccallister@wm.edu 

Provide the following information: title/author(s)/publisher/edition #/ISBN or direct links to the publisher's listing are both fine; in addition please mention whether you prefer a physical or ebook version and if you would like the book placed on reserve for a course​).

Did you know?  In 2004, the VIMS library was officially named the William J. Hargis, Jr. Library to honor the former Dean and Director of the Institute.  You can learn more about Dr. Hargis, here.

Mailing & Shipping Addresses for VIMS Campuses

• Gloucester Point campus - use PO Box 1346 for regular mailing and 1370 Greate Rd. for shipping. 
• Eastern Shore Lab - use P.O. Box 350 for regular mailing and 40 Atlantic Avenue for shipping.
  

New Employees

First off, welcome aboard!

William & Mary Human Resources provides information for new university employees related to employment, including general onboarding, required forms and paperwork, orientations, and what to expect in the first days as a new employee.  However, the information W&M provides does not include some important details about working at VIMS.   For VIMS-specific HR information, refer to Human Resources - From Hiring to Retiring.

In order to obtain a VIMS e-mail account and obtain required VIMS safety training, all new VIMS employees should initiate a VIMS Check-in form as quickly as possible. The form is available through the Faculty & Staff Gateway.  

News Stories, Press Releases & Social Media

Quick link: Communications & Marketing

Communications & Marketing disseminates VIMS news and information to the public via our website Top Stories series, press releases, social media, and other channels.  

Visit their webpage for information on how to request support with media relations for forthcoming research, research-focused press releases, and news stories. 

Pool Vehicles - How to Schedule, Get Training and More

Quick links: Reserve a Vehicle (EMS); How To's in EMS (W&M)

The Institute has a fleet of cars, mini-vans and trucks that are available for use by faculty, staff and students.  Vehicles are reserved on a first-come, first-serve basis. Training is required before you may use a VIMS vehicle. Rates and additional information are provided on the VIMS website.  more...

When reserving a vehicle, you must choose the authorized driver or drivers from a drop-down list.  Persons not listed as an authorized driver should submit a Faculty/Staff Driver Authorization Form to Carol Tomlinson.

Drivers of pool vehicles should remember the following:

1. Please be mindful of the condition of all vehicles (including cars and vans) when they are being returned.  It is the responsibility of the user to clean the interior and exterior of all dirt and debris left behind from the work being performed.  A hose, water, and vacuums are available upon request. 
2. All vehicles are to be returned fully fueled.  The fueling station provides detailed procedures, but following are the simple steps to activate the pump.
   1. Press the provided fob (on the keychain) momentarily into the slot.  It does not need to be left in the slot.
   2. Enter the current mileage of the vehicle when prompted. 
   3. Remove the dispenser and lift the lever.
   4. When full, return the lever and replace the dispenser.
   5. If you need help, please do not hesitate to grab anyone with FM and we can walk you through it.
3. Upon returning the vehicle, please completely fill out the mileage log and return the key to the FM front counter or key drop box.  *If there are any issues or observations worthy of reporting, please note them on the mileage log.
4. Please be mindful of all users of the pool vehicles when making reservations in EMS.  Reservations should be made for periods of time that the trucks will need to be used and should not be left idle while reserved for long periods of time. 
5. All state and federal vehicles should be parked in non-congested areas on campus to minimize their impact to the convenient spaces closer to buildings.
6. If there are any questions regarding vehicle reservations or operations, please contact Mark Rogers at x7092 or mrogers@vims.edu

Publication Center and Print Shop

Quick link: Publications Center and Print Shop

For all your printing needs from business cards to large format posters for conferences, more...

Purchasing/Procurement & Contracts

Quick Links: Accounting & Purchasing Toolbox (VIMS, scroll down on the page to find the list of Purchasing Coordinators); AdminServices@vims.edu (for general questions); buyW&M (W&M, external)

buyWM is the W&M university-level platform for purchasing and procurement functions such as contracting and supplier management.  For most of us it's simply another online shopping experience. 

buyW&M is accessed at https://buy.wm.edu where you will be prompted to log in using your W&M credentials through the university’s Central Authentication Service (CAS) and Duo Two-Factor Authentication.

When a vendor is not registered in buyW&M, or refuses to register as a vendor, a purchase order (PO) may be used if the purchase is under $5,000.  

Mandatory Sources & Policy Requirements:

• All expenses must be approved prior to the transaction taking place.
• Purchases from registered vendors are made through buyWM.   
• Office supplies are purchased through The Supply Room Companies (TSRC).
• A manual purchase order may be allowed if a transaction is exempt or meets other special conditions.
• The Procure To Pay Matrix (W&M) provides a guide for frequently purchased goods and services and allowable exemptions up to $200,000.
• All contracts for goods and services that require a signature must be reviewed and signed by W&M Procurement Services.
• Funds for purchases usually come from external grants, state funds (including Equipment Trust Fund, ETF), local funds, indirect cost recoveries (IDC) or the VIMS Foundation.

For questions and support on the VIMS campus, contact your Purchasing Coordinator (scroll down below the Accounting & Purchasing Toolbox to see the list of staff).  

Carol Birch is VIMS' Procurement & Financial Manager.   

Dave Zoll is the Director of VIMS Procurement and Supply Operations.  He is the VIMS lead on Contracts.

Use this email for general questions or if you're not sure who to contact: AdminServices@vims.edu. 

More details on using buyWM are available here: buyWM User's Guide (Box; W&M login required).

Room Scheduling, Special Events, Alcohol Policy

Quick links: Reserve a Room (EMS); VIMS EMS FAQs; How To's in EMS (W&M)

W&M's Event Management System (EMS) is our online system for reserving campus spaces and requesting setups for events. The system allows you to search for room/space types (conference, lobby, outdoor, etc.), specify configuration (lecture, u-shaped, reception, tent, etc.), select the types of setups needed (coffee, tea, paper products, tables and tablecloths, trashcans, A/V support, etc.)

Please remember that students, staff, and faculty should make their own space reservations, including reserving rooms in Abrahamson House, using our Event Management System (EMS).  Space use at VIMS is free to VIMS faculty, staff, and students, but setups have costs that must be charged to an index. If you request setups for your event, the VIMS Event Coordinator will provide a setup confirmation for your review and signature before your event.

Please also remember that if you are hosting an individual who will be staying in Abrahamson House you need to schedule a time with the event coordinator to pick up/return the keys between normal business hours.

If you plan to serve alcohol at a VIMS event, you will need to follow VIMS guidelines and obtain permission in advance from the Dean & Director.  Refer to the Policy on Service and Consumption of Alcoholic Beverages at VIMS and complete a Scheduling Request Form before your event.

Visit William & Mary's How To's in EMS for information on how to login using your W&M login credentials and basic navigation tips.  VIMS EMS FAQs provides additional information tailored for the VIMS campus.

For any questions and support on the VIMS campus, contact Jade Sevelow-Lee x7784.

Room reservations for academic program courses are made by the VIMS Registrar as described in Classrooms & Classroom Scheduling. Contact the VIMS Registrar for further information.

Shipping & Receiving

A list of parcels available for pickup is distributed daily through vims_business email.  The Shipping and Receiving office is open from 8:00am to noon and 1:00pm to 5:00pm for shipping and receiving items.  They are closed from 12:00pm to 1:00pm for lunch.  Please schedule an appointment for any HazMat shipments.  Also, please pick up items as soon as possible as they have limited space.  

For shipping and receiving information and support on the VIMS Campus, contact the Shipping, Receiving & Supply Manager, Anthony Guzzo at x7032. 

Travel Requests - Approvals and Reimbursements

Quick Links: Chrome River (W&M); Travel Information & Resources (W&M)

Chrome River is the university’s comprehensive travel approval and expense reimbursement tool.

Before traveling, VIMS faculty, staff and students must submit a request for travel pre-approval through Chrome River. Upon return, the traveler may use Chrome River to submit approved travel-related expenses for reimbursement.  Alternatively, they may send receipts and other required details to the VIMS Travel / Purchasing Coordinator for processing.  William & Mary's Travel Information & Resources provides applicable rates and supporting information for those seeking travel approval and reimbursement.

Pre-approvals: This Flowchart (pdf) shows the pre-approval process and this Quick Guide (pdf) walks you through the steps.

Expense Reports (Reimbursements): This Flowchart (pdf) shows the pre-approval process and this Quick Guide (pdf; for employees) walks you through the basic steps.  

Additional Quick Guides, a training video and other Chrome River resources and information are available on the W&M website (scroll to the bottom of the page).

Note: if you will be traveling out of the country, please refer to International Travel, above.

Did you know?

When you travel, third party lodging (Airbnb, VRBO, HomeAway, Placemakr, Front Desk etc.) is only permissible for international travel in specific circumstances, as outlined in the Third Party Lodging Policy, and requires the appropriate documentation for approval.  

For any travel-related questions and support on the VIMS campus, contact Maxine Butler x7332 or Brandy Lowery x7949

Volunteers & Visiting Scientists, Post-Docs & Students

Quick link: Volunteers/Visiting

The active presence of volunteers and visiting scholars can be beneficial to both VIMS and the visitors.  VIMS encourages and supports such activity as long as space and facilities are available, and the relevant VIMS policies and procedures are followed.  Visit Volunteers/Visiting for details.  

Website Management

Quick links: Request Web Support; Policy for W&M/VIMS Websites

Communications & Marketing administers Cascade, William & Mary's online system for managing web content, and provide support to webpage managers and editors, creating a unified web presence for VIMS and the university.

• Request Web Support
• William & Mary's Cascade Help
• Policy for W&M/VIMS Websites

Work/Service Requests and Campus Moves

Quick link: Facilities Management - Submit a Service Request

To obtain service for non-routine maintenance, house-keeping services, or assistance with a move, please submit a service request.  

For any questions and support on the VIMS campus, contact Facilities x7096

Workers' Compensation 

Quick link: Workers' Compensation @ VIMS

All employees at William & Mary and VIMS are eligible to receive benefits under the Virginia Workers' Compensation Act for an injury and/or illness which is incurred in the course of official work-related duties. This includes faculty, full-time staff, part-time staff, student workers, and hourly employees.  

In case of a workplace accident emergency, call 911 (or 9-911 from a VIMS campus phone).

For additional information, refer to Workers' Compensation in the Health, Safety & Emergency Preparedness section of the portal.

Administrative Services (Office of Finance)

Director, VIMS Procurement & Supply Operations: David Zoll
Quick Links: Accounting & Purchasing Toolbox; AdminServices@vims.edu (for general questions)

The Administrative Services Team (scroll down to see the people) provides support in the areas of procurement, payment, vendor management, travel, contract administration, fixed assets, surplus property, and shipping & receiving. 

Communications & Marketing

Senior Director, Communications & Marketing: Rebecca Latourell
Quick Links: Communications & Marketing; Publications Center and Print Shop; Request support forms

Communications & Marketing disseminates VIMS news and information to the public via our website, press releases, social media, and other channels. Located in Davis Hall, the team also supports internal audiences with its Publications Center and Print Shop, and through management and oversight of VIMS' online content.

Facilities Management

Director: Mark Brabham
Quick links: Facilities Management; Forms & Policies; Submit a Service Request

VIMS Facilities Management:

• Maintains and keeps operational the campus facilities and grounds;
• Plans for the renovation of existing facilities and the construction of new facilities; and
• Ensures that the campus physical environment is safe and enhances the efforts of the faculty, staff, and students.

We encourage you to visit the VIMS Facilities Management website to get a better sense of the wide range of services they provide.

Did you know?  The Gloucester Point campus occupies over 42 acres and the Wachapreague campus occupies just under 5 acres. The Institute also owns an additional 30 acres in Gloucester County consisting of Oak Island (30 acres) and a property on Sarah's Creek (.58 acres). The Gloucester Point campus is home to 68 buildings encompassing  338,892 square feet. The Wachapreague campus is home to 24 buildings encompassing 34,026 square feet. 

Finance

Chief Financial Officer: Linda Rudy
Quick link: Office of Finance

The Office of Finance provides assistance to the Institute in establishing, maintaining, and overseeing the budgets. We strive to perfect a balance between the Institute's mission and the resources available.  

Human Resources

Assistant Director for Administration, Office of the Dean & Director: Sally Brooks
Quick links: VIMS Human Resources (intranet); W&M University Human Resources

Information Technology & Network Services (ITNS @ VIMS)

Director and CIO: Gary Anderson
Quick links: VIMS ITNS; Policies & Procedures; User Guides; Submit a Service Request

• Explore the information technology resource requirements of the VIMS community
• Plan and develop a flexible and scalable information technology infrastructure that can deliver those resources to the VIMS community
• Identify and promote a set of cost effective and supportable information technology services that can be reliably delivered to the VIMS community
• Develop and seek support for policies that will assure security, stability and supportability of IT resources for the VIMS community.

We encourage you to visit the VIMS ITNS website to get a better sense of the wide range of services they provide.

Did you know? SciClone, on the W&M campus and Chesapeake, which is maintained by VIMS ITNS on our campus, work together to provide high performance computing capabilities that can be accessed free of charge by any VIMS faculty, staff, or student body with a legitimate need for the services. For more information consult the W&M HPC User's Guide, or contact W&M IT's HPC group.

Marine Operations

Director: Timothy Turner
Quick Links: Marine Operations; Diving Program

Marine Operations maintains and operates VIMS' fleet of research vessels and also offers a broad range of technical services to the VIMS scientific community. The Institute's research fleet comprises more than 30 small boats and several larger vessels staffed with dedicated crews. Their technicians, machinists, welders, fabricators, and mechanics can design, fabricate, and repair complex electronic and mechanical instruments and tools. They can also assist in designing field programs and conducting field work, either locally or away. 

Did you know? Marine Operations is also the home unit of the VIMS Scientific Diving Program which was founded in 1983.  As a member of the American Academy of Underwater Sciences, we follow AAUS Standards to safely conduct scientific diving operations.  

Safety & Environmental Programs

Quick links: OS&EP

The VIMS Office of Safety and Environmental Programs (OS&EP) is committed to ensuring that members of the VIMS community and visitors to the VIMS campus have a safe working and learning environment.  All VIMS faculty, staff and students are required to take safety training during orientation.

For information and support on the VIMS campus, contact Eric Fidler, Safety & Security Manager, Office: Office: (804) 684-7322; Cell: (804) 625-2780 or Shobha Subedi, Environmental Health & Safety Specialist, Office: (804) 684-7152

Sponsored Programs

Director of Office of Sponsored Programs: Connie Motley
Quick Link: Office of Sponsored Programs; OSP Administrators by Agency

The Office of Sponsored Programs manages VIMS research funds provided by external sources. The staff handles both pre- and post-award activity including funding searches, applications submissions, award negotiations and financial and compliance administration.

VIMS Operations

Chief Operations Officer: Joseph Martinez
Quick link: Operations